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Your team isn’t broken, your files are. Give every artifact a predictable home and a named “landlord,” and watch discoverability soar while rework falls.

Knowledge work fails quietly because constraints are invisible. Track blocks, guard deep work, ask for clarity, and fix handoffs so effort turns into results.

SaaS-fished is what happens when glossy demos and executive FOMO lure teams into buying tools that can’t fix broken workflows. Skip the slideshow, get a sandbox, run a paid short trial, and design the process first—then pick the software that actually fits.

Your tools can’t tell you what a good day looks like. Reclaim the scoreboard: one project per day, clear boundaries, natural pace, and outputs over inputs.

AI made input cheap and expectations sky-high, but our human throughput hasn’t changed. Without clear “done” definitions and a verify step, we ship polished artifacts that miss the mark and burn out in the process. Slow down, cap WIP, and build tiny rituals that prove the work actually worked.

Organizations rarely die from one bad system. They bleed from dozens of forgotten ones. Define the job, assign an owner, and ship one Fix-It Friday win every week until the zombies starve.

Most orgs polish their silos and ignore the white space between them—the handoffs. This Fix-It Friday argues the real gains come from mapping seams, aligning incentives to system outcomes, codifying the handshake (“If you give me X…I deliver Y”), and automating guardrails so it’s hard to do the wrong thing and easy to do the right one.

Factories turn potatoes into perfect fries with standards and sensors; your QBRs should work the same way. Stop treating recurring work as bespoke. Define the parts (fields), run the ritual (cadence), and auto-generate the report (proof). Free your team’s brain from decisions, not slide design, and watch process debt stop compounding.

When your customer’s process is messy, don’t chase perfection, ship an early draft, prime with a “chef’s recommendation,” and lock the success sentence first. Clarity beats speed, then enables it.

Why do so many change programs flop? Because we launch them without a clear game, ignore our cohort reality, and underfund the “soft” work that makes adoption real.

Reorgs and shiny tools can anesthetize pain without solving root causes. Here’s a practical framework—Vision → People → Process → Tools to turn motion into measurable outcomes and pay down process debt.

We love “military-grade” tools until they slow us to a crawl. Build rituals that contain their own proof, design for shedding, and make unblocking your management job description, or your shell becomes your shackle.

Process debt doesn’t persist because no one knows what to fix, it persists because people don’t feel safe naming the real problems. Build alignment, protect deep work, ritualize proof, and watch improvements stick.

When a community bank replaces people with phone trees and chatbots, it doesn’t just save money—it breaks trust. Somewhere, a spreadsheet looks great while a 30-year member gives up on trying to talk to a human. This is what happens when technology is installed without purpose: efficiency replaces empathy, and relationships become metrics.

RACI fails when truth lives in email. Make a single system of record per domain, separate reports from one-off analysis, and wire RACI to the tool that actually changes state, not the meeting.

We don’t need fewer notifications, we need fewer promises. When responsiveness becomes the definition of value, we trade depth for dings. Reclaim your attention, set boundaries, and remember: calm isn’t laziness, it’s where the real work happens.

Most teams don’t lack delegation, they lack visible outcomes. Attach a simple “report” (what we’ll see, by when, and where) to every handoff, and watch accountability snap into place.

Layoffs and reorganizations don’t just remove people, they remove the living memory of how “good” gets delivered. To keep outcomes predictable amid uncertainty, design processes that are discoverable and transferable, anchor rituals to proof, and make precision explicit. If your system only works when a specific person is in the room, you don’t have a process, you have a liability.

Silos chase speed; systems chase balance. When you optimize one piece without seeing the whole, you build hidden process debt, burning people, trust, and time along the way. The Fabletics fiasco proves it: great marketing can’t fix a broken system.

Most process debt doesn’t live inside silos; it piles up in the voids between them. Systems can be green while the customer experience is red. Escape the Dunning-Kruger trap by going to see the work, inspecting handoffs, and embedding a report inside every ritual so motion turns into measurable outcomes.